The inclusion of documents in your contacts, entities, or relationships is imperative due to their association with compliance policies. These documents encompass various types and are administratively managed within settings, allowing for the specification of compliance policies, templates, destruction timelines, and other significant dates. This facilitates both the addition and generation of critical documents, essential for monitoring your associates and substantiating the activities surrounding a particular entity.
How to add a document to Contact, Relationship or Entity
- Open one Contact, Relationship or Entity
- Go to Docs
- Click on Add or double click on some of the existing to edit
- In order to add a document that is necessary according to the compliance policy, go over it and proceed by clicking on “Upload Document” (example, if the Policy “Passport” is colored in red, it indicates the requirement for document upload)
- Upon successfully adding a document that is required by the compliance policy, the policy name will turn green (example Policy “Proof of address”)
- You have the option to add additional documents that do not fall under any compliance policy. These documents will not contribute to the compliance calculation of one (example is the document named “ID”)
- When you look over a document, various details can be observed, such as the date of addition, the disposal date (if the document settings include a destruction time), and whether any dates have been appended to the document
Good to know
- The specified dates for particular document types are stated within the calendar settings
- Within the "Docs" section, additional documents that have been saved or generated will be visible, like screening evidence